|(a) Definitions. The following words and terms, when
used in this subchapter, shall have the following meanings:
(1) Apply Texas Advisory Committee--An advisory committee
composed of representatives of general academic teaching institutions,
community college districts, public state colleges, and public technical
institutes, authorized by Texas Education Code, §51.762 and established
in accordance with Board rules, Chapter 1, Subchapter G, §§1.128
- 1.134 of this title (relating to Apply Texas Advisory Committee),
to provide the Texas Higher Education Coordinating Board assistance
in developing and implementing admissions application forms and procedures.
(2) Apply Texas System--The state's system for applying
for admission to Texas public institutions of higher education. The
System includes an access portal for completing application forms;
help desks to provide users assistance; and a portal through which
Texas high school counselors access status data regarding student
progress in applying for admission to and financial aid for college.
(b) Acceptance of Admission Applications.
(1) Public community colleges, public state colleges,
and public technical institutes shall accept freshman and undergraduate
transfer applications submitted using the Board's electronic common
admission application forms.
(2) General academic teaching institutions shall accept
freshman and undergraduate transfer applications submitted using either
the Board's electronic or printed forms.
(c) Application Forms. Adjustments to Paper Forms.
When sending a printed common application form to a student with or
without other materials, an institution shall not alter the form in
any way and shall include instructions for completing the form, general
application information, and instructions for accessing a list of
deadlines for all institutions.
(d) Outreach to Public High Schools.
(1) The Coordinating Board shall seek advice and recommendation(s)
from high school counselors representative of diverse Texas public
school districts regarding the common application and the Apply Texas
(2) The Coordinating Board shall ensure that copies
of the freshman common admission application forms and information
for their use are available to appropriate personnel at each Texas
public high school. The Coordinating Board will work with institutions
and high schools to ensure that all high schools have access to either
the printed or electronic common application forms.
(e) Data to be Collected.
(1) Common application forms are to include questions
needed for determining an applicant's residence status with regard
to higher education and other information the Board considers appropriate.
(2) Each general academic teaching institution, public
community college, public state college, and public technical institute
shall collect information regarding gender, race/ethnicity, and date
of birth as part of the application process and report this information
to the Coordinating Board. Common application forms do not have to
be the source of those data.
(3) Institutions of higher education may require an
applicant to submit additional information within a reasonable time
after the institution has received a common application form.
(f) Publicity. The Board shall publicize in both electronic
and printed formats the availability of the common admission forms.
(g) Subcontract for Technical Support. The Coordinating
Board shall enter into a contract with a public institution of higher
education to maintain the electronic common application system for
use by the public in applying for admission to participating institutions
and for distribution of the electronic application to the participating
institutions designated by the applicant.
(1) Participating institutions may charge a reasonable
fee for the filing of a common application form.
(2) Operating costs of the system will be paid for
by all institutions required to use the common application plus independent
and health-related institutions that contract to use the electronic
(3) Each participating institution shall pay a portion
of the cost based on the percentage of its enrollment compared to
the total enrollment of all participating institutions based on the
certified enrollment data of the most recent fall semester. The Coordinating
Board will monitor the cost of the system and notify the institutions
on an annual basis of their share of the cost. Billings for the services
for the coming year will be calculated and sent to the institutions
by September 1 of each fiscal year and payments must be received no
later than December 1 of each fiscal year.
(4) The Coordinating Board shall send participating
institutions reminders of payment amounts and the due date. Institutions
failing to pay their share of the cost by the due date may be denied
access to in-coming application data until such time that payments