| (a) Tripartite boards have a fiduciary responsibility
for the overall operation of the Eligible Entity. Members are expected
to carry out their duties as any reasonably prudent person would do.
(b) At a minimum, board members are expected to:
(1) Maintain regular attendance of board and committee
meetings;
(2) Develop thorough familiarity with core agency information
as appropriate, such as the agency's bylaws, Certificate of Formation/Articles
of Incorporation, sources of funding, agency goals and programs, federal
and state CSBG statutes;
(3) Exercise careful review of materials provided to
the board;
(4) Make decisions based on sufficient information;
(5) Ensure that proper fiscal systems and controls,
as well as a legal compliance system, are in place;
(6) Maintain knowledge of all major actions taken by
the agency; and
(7) Receive regular reports that include:
(A) Review and approval of all funding requests (including
budgets);
(B) Review of reports on the organization's financial
situation;
(C) Regular reports on the progress of goals specified
in the Performance Statement or program proposal;
(D) Regular reports addressing the rate of expenditures
as compared to those projected in the budget;
(E) Updated modifications to policies and procedures
concerning employees and fiscal operations;
(F) Updated information on community conditions that
affect the programs and services of the organization; and
(G) Reports on any monitoring correspondence transmitted
by the Department.
(c) Individuals that agree to participate on a tripartite
governing board, accept the responsibility to assure that the agency
they represent continues to:
(1) Assess and respond to the causes and conditions
of poverty in their community;
(2) Achieve anticipated family and community outcomes;
and
(3) Remains administratively and fiscally sound.
(d) Excessive absenteeism of board members compromises
the mission and intent of the program.
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