| (a) In accordance with §1.22 of this title (relating
to Providing Contact Information to the Department), Subrecipient
will notify the Department through the Contract System and provide
contact information for key management staff (Executive Director,
Chief Financial Officer, Program Director/Manager/Coordinator or any
other person, regardless of title, generally performing such duties)
vacancies and new hires within 30 days of such occurrence.
(b) For Eligible Entities, as vacancies exceed the
90 day threshold within the Eligible Entity's Board of Directors or
for a Public Organization for the advisory board of directors, the
Department will be notified of such vacancies and, if applicable,
the sector the board member or advisory board member represented.
(c) Contact information for all members of the Board
of Directors or advisory board of directors must be provided to the
Department and shall include: each board member's name, the position
they hold, their term, their mailing address (which must be different
from the organization's mailing address), phone number (different
from the organization's phone number), fax number (if applicable),
and the direct e-mail address for the chair of the advisory board.
(d) The Department will rely solely on the contact
information supplied by the Subrecipient in the Department's web-based
Contract System. It is the Subrecipient's sole responsibility to ensure
such information is current, accurate, and complete. Correspondence
sent to the email or physical address shown in the Contract System
will be deemed delivered to the Subrecipient. Correspondence from
the Department may be directly uploaded to the Subrecipient's CA contract
account using a secure electronic document attachment system. Once
uploaded, notification of the attachment will be sent electronically
to the email address listed in the Contract System. The Department
is not required to send a paper copy and if it does so it does as
a voluntary and non-precedential courtesy only.
(e) Upon the hiring of a new program coordinator (e.g.,
the weatherization program coordinator) for an activity funded by
non-discretionary CSBG, LIHEAP, or DOE-WAP the Subrecipient is required
to contact the Department with written notification within 30 calendar
days of the hiring, and to request training and technical assistance.
(f) Contact information for a primary and secondary
contact are required to be provided to the Department and accurately
maintained as it relates to the handling of disaster response and
emergency services as provided for in §6.207(d) of this title
(relating to Subrecipient Requirements).
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