| (a) Subrecipient must submit the Monthly Performance
and Expenditure Report through the Contract System not later than
the fifteenth day of each month following the reported month of the
Contract Term or for LIHWAP only not later than the twentieth day
of each month following the reported month of the Contract Term. Reports
are required even if a fund reimbursement or advance is not being
requested. It is the responsibility of the Subrecipient to upload
information into the Department's designated database.
(b) Subrecipient shall reconcile their expenditures
with their performance on at least a monthly basis before seeking
a request for funds for the following month. If the Subrecipient is
unable to reconcile on a month-to-month basis, the Subrecipient must
provide at the request of the Department, a written explanation for
the variance and take appropriate measures to reconcile the subsequent
month. It is the responsibility of a Subrecipient to demonstrate the
compliant use of all funds provided during the Contract Term.
(c) If the Department has provided funds to a Subrecipient
in excess of the amount of reported Expenditures in the ensuing month's
report, no additional funds will be released until those excess funds
have been expended. For example, in January a Subrecipient requests
and is advanced $50,000. In February, if the Subrecipient reports
$10,000 in Expenditures and an anticipated need for $30,000, no funds
will be released.
(d) Subrecipient shall electronically submit to the
Department, no later than 45 days after the end of the Subrecipient
Contract Term, a final accounting of the Contract's expenditure or
reimbursement utilizing the final Monthly Performance and Expenditure
Report. If this or a later reconciliation results in funds owed to
the Department, Subrecipient shall, within 10 calendar days, either
send funds to the Department, or contact the Department to enter into
a time-limited Department approved repayment plan.
(e) CSBG Annual Report and National Survey. Federal
requirements mandate all states to participate in the preparation
of an annual performance measurement report. To comply with the requirements
of 42 U.S.C. §9917, all CSBG Eligible Entities and other organizations
receiving CSBG funds are required to participate.
(f) The Subrecipient shall submit other reports, data,
and information on the performance of the DOE and LIHEAP-WAP program
activities as required by DOE pursuant to 10 CFR §440.25 or by
the Department.
(g) Subrecipient shall submit other reports, data,
and information on the performance of the federal program activities
as required by the Department.
(h) A Subrecipient may refer a Contractor to the Department
for Debarment consistent with §2.401 of this title, (relating
to Debarment from Participation in Programs Administered by the Department).
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