Administrative Draw request. Administrative Draw requests are
funded out of the portion of the Contract budget specified for administrative
cost (administration line item of the Contract budget). These costs
are not directly associated with an Activity. The administration line
item will be disbursed as described in paragraphs (1) - (8) of this
section:
(1) Threshold 1. The initial administrative Draw request
allows up to 10% of the administration line item may be drawn down
prior to the start of any project Activity included in the Performance
Statement of the Contract (provided that all Pre-Draw requirements,
as described in the Contract, for administration have been met). Subsequent
administrative funds will be reimbursed in proportion to the percentage
of the work that has been completed as identified in paragraphs (2)
- (8) of this section.
(2) Threshold 2. Up to an additional 15% (25% of the
total) of the administration line item to be drawn down after a start
of project Activity has been demonstrated. For the purposes of this
threshold, if Davis- Bacon labor standards are required for a given
Program Activity, the "start of project Activity" is evidenced by
the submission of a start of construction form. If labor standards
are not required on a given project Activity that has commenced (and
for which reimbursement is being sought), the submission of a Draw
request that includes sufficient back-up documentation for expenses
of non- administrative project Activities evidences a start of project
Activity. Direct Delivery Costs charges will not constitute a start
of project Activity.
(3) Threshold 3. Up to an additional 25% (50% of the
total) of the administration line item may be drawn down after compliance
with the 20-month threshold requirement has been demonstrated as described
in §25.10 of this chapter (relating to Expenditure Thresholds
and Closeout Requirements).
(4) Threshold 4. Up to an additional 25% (75% of the
total) of the administration line item may be drawn down after compliance
with the 32-month threshold requirement has been demonstrated as described
in §25.10 of this chapter.
(5) Threshold 5. Up to an additional 15% (90% of the
total) of the administration line item may be drawn down after compliance
with the 44-month threshold requirement has been demonstrated as described
in §25.10 of this chapter.
(6) Threshold 6. Up to an additional 5% (95% of the
total) of the administration line item may be drawn down upon receipt
of all required close-out documentation.
(7) Threshold 7. The final 5% (100% of the total),
less any administrative funds reserved for audit costs as noted on
the Project Completion Report of the administration line item, may
be drawn down following receipt of the programmatic close-out letter
issued by Department.
(8) Threshold 8. Any funds reserved for audit costs
will be released upon completion and submission of an acceptable audit.
Only the portion of audit expenses reasonably attributable to the
Contract is eligible.
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