A municipality or county required to submit a report under
this section shall retain the following records and information for
a minimum of four years following the fiscal year covered by the report
(regardless of whether such report was filed timely, late, or not
at all) and, upon request by the comptroller, shall provide the records
and information for the purpose of verifying the entity's compliance
with this section:
(1) audited financial statements for the four most
recent audited accounting years of the municipality or county;
(2) regarding revenue: A summary report by fiscal year
with a grand total of all fine revenue (both assessed and collected)
with a detailed listing of each citation including, but not limited
to the following:
(A) citation number;
(B) receipt number;
(C) assessment amount of fine;
(D) payment amount of fine;
(E) offense date;
(F) payment receipt date;
(G) defendant/violator name;
(H) offense description;
(I) offense code;
(J) statute reference of offense; and
(K) docket number;
(3) regarding expenses: A summary report by fiscal
year with a grand total of all expenses/costs related to enforcement
activities conducted under Transportation Code, Chapter 644 (Commercial
Motor Vehicle Safety Standards) and containing a detailed listing
including, but not limited to the following:
(A) vendor name;
(B) invoice number;
(C) accounting date;
(D) invoice date;
(E) personnel costs including wages, salaries, and
benefits;
(F) account number;
(G) account description; and
(H) amount of expense.
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