| (a) The Grant Contract shall include an Approved Budget
that reflects the amount of the Grant Award funds to be spent for
each Project Year.
(b) All expenses charged to a Grant Award must be budgeted
and reported in the appropriate budget category.
(c) Actual expenditures under each category should
not exceed budgeted amounts authorized by the Grant Contract as reflected
on the Approved Budget for each Grant Award.
(d) Recipients may make transfers between or among
lines within budget categories listed on the Approved Budget so long
as the transfer fits within the scope of the Grant Contract and the
total Approved Budget; is beneficial to the achievement of project
objectives; and is an efficient, effective use of Grant Award funds.
(e) Except as provided herein, all budget changes or
transfers require Institute approval.
(1) The Grant Recipient may make budget changes or
transfers without prior approval from the Institute for expenses not
specified in the equipment category if:
(A) The total dollar amount of all changes of any single
line item (individually and in the aggregate) within budget categories
other than equipment is 10% or less of the total budget for the applicant
grant year;
(B) The transfer will not increase or decrease the
total grant budget; and
(C) The transfer will not materially change the nature,
performance level, or scope of the project.
(2) The Institute may reverse one or more budget changes
or transfers under subsection (1) if the Institute determines that
the Grant Recipient made multiple individual budget changes or transfers
within the same category that, if considered together, would require
Institute approval.
(f) A Grant Recipient awarded a Grant Award for a multiyear
project that fails to expend the total Project Year budget may carry
forward the unexpended budget balance to the next Project Year.
(1) If the amount of the unexpended balance for a budget
line item in a Project Year exceeds twenty-five percent (25%) or more
of the total budget line item amount for that year, Institute approval
is required before the Grant Recipient may carry forward the unexpended
balance to the next Project Year.
(2) For a budget carry forward requiring Institute
approval, the Grant Recipient must provide justification for why the
total Grant Award amount should not be reduced by the unexpended balance.
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| Source Note: The provisions of this §703.25 adopted to be effective December 7, 2016, 41 TexReg 9527; amended to be effective March 8, 2017, 42 TexReg 1029; amended to be effective September 11, 2019, 44 TexReg 4873 |
