(a) The department tobacco program manager (manager)
is responsible for the control of ingredient information. The manager
shall designate in writing an individual to assume the responsibilities
for control of ingredient information in case of the absence or unavailability
of the manager.
(b) The manager shall approve a list of department
employees with demonstrated need to have access to the space or drive
where the ingredient information contained in annual reports submitted
pursuant to Texas Health and Safety Code, Chapter 161, Subchapter
P, is retained (hereinafter "authorized individuals").
(c) Authorized individuals shall not copy or reproduce
by any means brand-specific reported ingredient information contained
in an annual report. Authorized individuals shall take all precautions
necessary to ensure that no unauthorized person overhears or otherwise
intentionally or inadvertently receives such information.
(d) Annual reports shall be retained according to the
appropriate department record retention schedule. At the end of the
retention period, annual reports shall be destroyed.
(e) Storage Space.
(1) Information identified by the manufacturer as confidential
ingredient information in an annual report pursuant to Texas Health
and Safety Code, Chapter 161, Subchapter P, that is submitted in hard
paper copy shall be secured and maintained in a secure storage space.
(2) Information identified by the manufacturer as confidential
ingredient information in an annual report pursuant to Texas Health
and Safety Code, Chapter 161, Subchapter P, that is submitted in electronic
format (via email) shall be secured and maintained in a secure drive.
(3) The storage space shall be secured at all times
and only authorized individuals will have access to the storage space.
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