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RULE §121.11Confirmation and Verification of Texas Expenditures

(a) The Applicant must collect, authenticate and assemble an Expended Budget and all final verifying documentation and submit it to the Texas Film Commission (Commission) within 60 days of completing Texas expenditures. The Commission shall perform the initial review, and a compliance review shall be performed by the Office of the Governor.

(b) The Expended Budget must be in a format acceptable to the Commission and must contain all final verifying documentation including, but not limited to:

  (1) a Texas Moving Image Industry Incentive Program Verification Worksheet confirming that all program requirements have been met and final verifying documentation is complete;

  (2) expenditure reports and worksheets that document all eligible Texas spending;

  (3) copies of all invoices, receipts, pay orders, proof of payment, and any other documentation the Commission considers to be necessary for review of the expenditure reports;

  (4) completed Declaration of Texas Residency Forms for all Texas Resident employees, contractors, Crew, and Cast members;

  (5) employees, Crew, and Cast lists that document employees, Crew, and Cast members and indicate whether such employees, Crew, and Cast members were paid or not (regardless of whether the Applicant was the source of payment), with the absence of such indication creating the presumption that such employees, Cast, and Crew were paid;

  (6) call sheets, production reports or production calendars that document all Filming Days and production days;

  (7) a copy of final content or online access to final content;

  (8) any other documentation the Commission requires, including, but not limited to, financials with all reports of expenditures.

(c) The Applicant must ensure that the final verifying documentation submitted in the Expended Budget is correct and complete. Once the Expended Budget is accepted by the Commission for review, the Applicant shall not be allowed to submit additional information unless requested to do so by the Commission.

Source Note: The provisions of this §121.11 adopted to be effective March 10, 2008, 33 TexReg 2019; amended to be effective November 22, 2009, 34 TexReg 8029; amended to be effective August 28, 2011, 36 TexReg 5201; amended to be effective September 5, 2013, 38 TexReg 5714; amended to be effective March 27, 2017, 42 TexReg 1399; amended to be effective May 21, 2023, 48 TexReg 2484

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