| (a) We maintain a record for each:
(1) Operation that applies for a permit;
(2) Regulated operation (a regulated operation's record
was previously known as the operation's monitoring file);
(3) Program or operation that we investigate as a possible
unregulated operation;
(4) Exemption determination that we make under §745.131
of this chapter (relating to How does a person or entity request that
Licensing determine whether a program is exempt?) and any information
that we gather to make such a determination; and
(5) Individual who applies for an administrator’s
license.
(b) Each record consists of one of the following or
a combination of both:
(1) Electronic records maintained in the Child Care
Licensing Automated Support System (CLASS), including information
related to inspections and investigations that we conduct; and
(2) A hard copy or any digital files of information
that is not included in CLASS, such as:
(A) Pictures;
(B) Applications;
(C) Forms with signatures;
(D) Correspondence from an applicant, permit holder,
or others involved in the regulatory process; and
(E) Other supporting documentation.
(c) Records that we maintain are subject to retention
periods that may affect the availability of a record that a person
may request.
|
