The following words and terms, when used in this chapter, shall
have the following meanings, unless the context clearly indicates
otherwise.
(1) Born digital publication--A state publication that
originates in electronic format.
(2) Commission--The Texas State Library and Archives
Commission as an agency of the state of Texas, including the staff,
collections, archives, operations, programs, and property of the Texas
State Library and Archives Commission.
(3) Complex relational database--A database comprised
of multiple inter-related tables that is dynamically updated, that
contains only minimal narrative text, and that cannot be accurately
represented as a set of static HTML pages or a spreadsheet.
(4) Depository library--A depository library as defined
by Government Code, §441.101(2).
(5) Director and Librarian--Chief executive and administrative
officer of the Texas State Library and Archives Commission.
(6) Electronic format--A form of recorded information
that can be processed by a computer.
(7) Online publication--A publication that is published
on the Internet as a file or files.
(8) Physical format--A transportable medium in which
analog or digital information is published, such as print, microform,
magnetic disk, or optical disk.
(9) Publicly distributed--Provided to persons outside
of the agency, in print or other physical medium, or by an Internet
connection, or from a limited local area network on agency premises,
or at another location on behalf of the agency. Information that is
made accessible only through an authentication process, such as a
username and password, or upon request via open records laws, is not
deemed publicly distributed.
(10) Removable electronic media--Devices used to store
and transfer electronic information.
(11) Site map--An HTML page providing links to all
materials available to the public on a Web site. A site map can provide
links to sections or categories within a Web site rather than to each
individual document if all documents within each section are inter-linked.
(12) State agency--A state agency as defined by Government
Code, §441.101(3).
(13) State publication--A state publication as defined
by Government Code, §441.101(4).
(14) State Publications Depository Program--A program
of the Texas State Library and Archives Commission designed to collect,
preserve, and distribute state publications, and promote their use
by the citizens of Texas and the United States.
(15) Substantive change--A modification of a state
publication in any format that represents a fundamental alteration
in the information content of a publication. Examples of a substantive
change include but are not limited to:
(A) changes to publicly distributed agency information
based on the installation of new leadership in a state agency;
(B) amendments to agency policies (such as reversals
of former policies; expansions of authority via statutory means, rule-making
authority, or judicial process; or clarifications of existing policies);
(C) provision of new information, such as information
reports; and
(D) revisions to previously issued information, such
as documents describing the financial status, providing statistical
data, or reporting on matters within the agency's area of authority.
(16) Texas Digital Archive--The digital repository
maintained and operated by the Texas State Library and Archives Commission
for the preservation of and access to permanently valuable copies
of archival state records, reports, and publications.
(17) Transitory or inconsequential change--A modification
of a state publication in any format that represents a minor alteration
of the publication and does not alter the essential content of the
original publication. A transitory or inconsequential change includes
but is not limited to correction of misspellings or typographical
errors and the alteration of an online publication due to the expiration
of textual information that is linked to time-dependent publications
(such as press releases or announcements regarding the activities
of an agency's programs).
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| Source Note: The provisions of this §3.1 adopted to be effective November 18, 2015, 40 TexReg 8021; amended to be effective March 17, 2019, 44 TexReg 1305; amended to be effective November 29, 2023, 48 TexReg 6900 |
