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TITLE 26HEALTH AND HUMAN SERVICES
PART 1HEALTH AND HUMAN SERVICES COMMISSION
CHAPTER 746MINIMUM STANDARDS FOR CHILD-CARE CENTERS
SUBCHAPTER CRECORD KEEPING
DIVISION 3RECORDS THAT MUST BE KEPT ON FILE AT THE CHILD-CARE CENTER
RULE §746.801What records must I keep at my child-care center?

You must maintain and make the following records available for our review upon request, during hours of operation. Paragraphs (14), (15), and (16) of this section are optional, but if provided will allow Licensing to avoid duplicating the evaluation of standards that have been evaluated by another state agency within the past year:

  (1) Children's records, as specified in Division 1 of this subchapter (relating to Records of Children);

  (2) Infant feeding instructions, as required in §746.2421 of this title (relating to What written feeding instructions must I obtain for an infant not ready for table food?), if applicable;

  (3) Personnel and training records according to Division 4 of this subchapter (relating to Personnel Records);

  (4) Licensing Child-Care Center Director's Certificate;

  (5) Attendance records or time sheets listing all days and hours worked for each employee;

  (6) Verification of liability insurance or notice of unavailability, if applicable;

  (7) Medication records, if applicable;

  (8) Playground maintenance checklists;

  (9) Pet vaccination records, if applicable;

  (10) Safety documentation for emergency drills, fire extinguishers, and smoke detectors;

  (11) Most recent fire inspection report, including any written approval from the fire marshal to provide care above or below ground level, if applicable;

  (12) Most recent sanitation inspection report;

  (13) Most recent gas inspection report, if applicable;

  (14) Most recent Texas Department of State Health Services' immunization compliance review form, if applicable;

  (15) Most recent Texas Department of Agriculture Child and Adult Care Food Program (CACFP) report, if applicable;

  (16) Most recent local workforce board Child-Care Services Contractor inspection report, if applicable;

  (17) Record of pest extermination, if applicable;

  (18) Most recent DFPS form certifying that you have reviewed each of the bulletins and notices issued by the United States Consumer Product Safety Commission regarding unsafe children's products and that there are no unsafe children's products in use or accessible to children in the child-care center;

  (19) A daily tracking system for when a child's care begins and ends as specified in §746.631 of this title (relating to Must I have a system for signing children in and out of my care?);

  (20) Documentation for cribs as specified in §746.2409(a)(9) of this title (relating to What specific safety requirements must my cribs meet?), if applicable; and

  (21) Documentation for vehicles specified in §746.5627 of this title (relating to What documentation must I keep at the child-care center for each vehicle used to transport children in care?), if applicable.


Source Note: The provisions of this §746.801 adopted to be effective September 1, 2003, 28 TexReg 1402; amended to be effective March 1, 2010, 35 TexReg 1293; amended to be effective December 1, 2010, 35 TexReg 10238; amended to be effective December 1, 2012, 37 TexReg 9133; amended to be effective March 1, 2014, 39 TexReg 1189; amended to be effective April 15, 2017, 42 TexReg 1575; transferred effective March 9, 2018, as published in the Texas Register February 16, 2018, 43 TexReg 909

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