(a)The county chair shall preserve all records relating
to primary-election expenses until the later of:
(1)22 months following the primary elections; or
(2)the conclusion of any relevant litigation or official
investigation.
(b)In order to receive approval of a final cost report,
the county chair shall transmit copies of receipts, bills, invoices,
contracts, competitive bids, petty-cash receipts for items and services
and copies of all monthly bank statements, electronic bookkeeping
records (i.e., Quicken or Quickbooks) or check register, and any other
related materials documenting primary-fund expenditures. Purchase
requisitions are not considered receipts and may not be remitted as
such. The SOS reserves the right to request all receipts and related
documentation.
(c)Unless otherwise provided by the SOS, not later
than August 31 of the year in which the primary elections occur, the
county chair shall:
(1)comply with all final cost reporting requirements;
(2)return all unexpended and uncommitted primary funds
upon SOS approval of the final cost report.
(d)Failure to comply with subsection
(c) of this section may result in forfeiture of county chair compensation
as stipulated in §81.119 of this chapter (relating to County
Chair's Compensation).
(e)[(d)] If the chair does not
file a final cost report, the matter may be reported to the Attorney
General's Office for misappropriation of funds in accordance with §81.113
of this chapter (relating to Misuse of State Funds).
The agency certifies that legal counsel has reviewed
the proposal and found it to be within the state agency's legal authority
to adopt.
Filed with the Office
of the Secretary of State on October 28, 2019
TRD-201904003 Adam Bitter
General Counsel
Office of the Secretary of State
Earliest possible date of adoption: December 8, 2019
For further information, please call: (512) 463-5650
|
