Texas Register

TITLE 1 ADMINISTRATION
PART 10DEPARTMENT OF INFORMATION RESOURCES
CHAPTER 206STATE WEB SITES
SUBCHAPTER ADEFINITIONS
RULE §206.1Applicable Terms and Technologies for State Web Sites
ISSUE 09/12/2008
ACTION Final/Adopted
Preamble Texas Admin Code Rule

The following words and terms, when used with this chapter, shall have the following meanings, unless the context clearly indicates otherwise.

  (1)508 compliance--Using testing/validation tools and procedures to check Web pages and Web content for compliance with the §508 requirements of the Rehabilitation Act relating to Web accessibility contained in 36 C.F.R. Part 1194.

  (2)Accessible--A Web page that can be used in a variety of ways and that does not depend on a single sense or ability.

  (3)Accessibility Coordinator--Coordinators are responsible for organizing and supporting the implementation of Texas Government Code, Chapter 2054, Subchapter M within their respective agencies, and have been appointed by their agency as the central point of contact for information concerning accessibility issues and solutions for electronic and information resources.

  (4)Accessibility Policy--The policies of a state agency or institution of higher education to ensure that access to its information, services, and programs are accessible, usable, understandable and navigable.

  (5)Alternate formats--Alternate formats usable by people with disabilities may include, but are not limited to, Braille, ASCII text, large print, recorded audio, and electronic formats that comply with this chapter.

  (6)Alternate methods--Different means of providing information, including product documentation, to people with disabilities. Alternate methods may include, but are not limited to, voice, fax, relay service, TTY, Internet posting, captioning, text-to-speech synthesis, and audio description.

  (7)Assistive technology--Any item, piece of equipment, or system, whether acquired commercially, modified, or customized, that is commonly used to increase, maintain, or improve functional capabilities of individuals with disabilities.

  (8)Contact information--A list of key personnel and/or position or program contacts, including public contact telephone numbers, general e-mail address, and other information deemed necessary by the agency or institution of higher education for facilitating public access.

  (9)Compact With Texans--Customer service standards and performance measures required of state agencies, including institutions of higher education, by §2113.006 and §2114.006, Texas Government Code.

  (10)Electronic and information resources--Includes information technology and any equipment or interconnected system or subsystem of equipment, that is used in the creation, conversion, duplication, or delivery of data or information. The term electronic and information resources includes, but is not limited to, telecommunications products (such as telephones), information kiosks and transaction machines, World Wide Web sites, multimedia, and office equipment such as copiers and fax machines. The term does not include any equipment that contains embedded information technology that is used as an integral part of the product, but the principal function of which is not the acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. For example, HVAC (heating, ventilation, and air conditioning) equipment such as thermostats or temperature control devices and medical equipment where information technology is integral to its operation are not information technology.

  (11)Electronic and information resources accessibility standards--Texas accessibility standards for Electronic and Information Resources that comply with the applicable specifications contained in Chapter 213, Subchapter B, §§213.10 - 213.16 of this title for state agencies and Chapter 213, Subchapter C, §§213.30 - 213.36 of this title for institutions of higher education.

  (12)Exception--A justified, documented non-conformance with one or more standards or specifications of Chapter 206 and/or Chapter 213 of this title, which has been approved by the Executive Director of an Agency or the President or Chancellor of an Institution of Higher Education.

  (13)Exemption--A justified, documented non-conformance with one or more standards or specifications of Chapter 206 and/or Chapter 213 of this title, which has been approved by the department and which is applicable statewide.

  (14)Home page--The initial page or entry point to a state Web site.

  (15)HTML--HyperText Markup Language.

  (16)Internet--The network of interconnected networks employing standards published by the Internet Engineering Task Force (IETF).

  (17)Intranet--A computer network using Internet standards, the access to which is limited to members of a particular organization such as a company.

  (18)Key public entry point--A Web page that a state agency or institution of higher education has specifically designed for members of the general public to access official information (e.g., the governing or authoritative documents) from the agency or institution of higher education.

  (19)Link Policy--State Web Site Link and Privacy Policy that identify the terms under which a person may use, copy information from, or link to a generally accessible Internet site of a state agency or institution of higher education. The requirements for these policies for state agencies other than institutions of higher education are set forth in Subchapter B, §206.54 of this chapter. The requirements for these policies for institutions of higher education are set forth in Subchapter C, §206.74 of this chapter.

  (20)Logging software and cookies--Particular methods employed for the purpose of tracking visitors to Web sites. The information collected for analysis can include where the request came from, time, pages visited, and identifiable information about the visitor.

  (21)Open Records/Public Information Act notice--The policies and practices of the state agency or institution of higher education for providing public access to governmental information and decisions.

  (22)Privacy and Security Policy--A statement about what information is collected by the Web site of a state agency or institution of higher education and how the information will be used and protected, under what conditions the information may be shared or released to another party, and the procedure under which a member of the public is entitled to receive and/or correct information that a state agency, including an institution of higher education, maintains about the individual.

  (23)Site Owners--A state agency or institution of higher education that maintains Web pages.

  (24)Site Policies page--A Web page containing the policies of the state agency or institution of higher education, or a link to each policy.

  (25)State Web site--A state agency or institution of higher education owned, operated by/or for, or funded Web site connected to the Internet, including the home page and any key public entry points.

  (26)SSN--Social Security Number.

  (27)SSL--Secure Sockets Layer. The Internet security standard for point-to-point, encrypted connections between Web servers and client browsers.

  (28)Statewide Search--A link to the TRAIL Web site.

  (29)Survey--An assessment of State Web site compliance with the accessibility standards.

  (30)Training/Technical Assistance--Accessibility training and technical assistance for Web content providers/developers on compliance with the accessibility standards.

  (31)TRAIL--Texas Records and Information Locator or its successor.

  (32)Transaction payment information--Bank account and routing number, credit, debit, charge, or other forms of card-based, access device number, and/or Internet based payment systems. Access device means a card, plate, code, account number, personal identification number, electronic serial number, mobile identification number, or other telecommunications service, equipment, or instrument identifier or means of account access that alone, or in conjunction with another access device, may be used to:

    (A)obtain money, goods, services, or another thing of value; or

    (B)initiate a transfer of funds other than a transfer originated solely by paper instrument.

  (33)Transaction Risk Assessment--An evaluation of the security and privacy required for an interactive Web session providing public access to government information and services. Additional information and guidelines are included in PART 2: Risks Pertaining to Electronic Transactions and Signed Records in "The Guidelines for the Management of Electronic Transactions and Signed Records" available on the department's Web site.

  (34)Usability--The extent to which an application or product is determined to be well-designed with the goals of maximizing user task completion, comprehension, and efficiency.

  (35)W3C--World Wide Web Consortium. Additional information and copies of the current standards and recommendations are available at http://www.w3.org.

  (36)Web accessibility standards--Texas Web accessibility standards for Web pages and Web content that comply with the applicable specifications contained in Subchapter B, §206.50 of this chapter for state agencies and Subchapter C, §206.70 of this chapter for institutions of higher education.

  (37)Web bug--Code used to track and/or report information about a visitor to a Web page, or used in an e-mail message. Also known as a Web Beacon or Clear GIF.

  (38)Web page--A document, on a state Web site, consisting of a file (e.g. HTML, PDF, dynamic links, and PHP) and any related files for scripts and graphics, and often hyperlinked to other documents.

This agency hereby certifies that the adoption has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority.

Filed with the Office of the Secretary of State on August 27, 2008

TRD-200804664

K. Renee Mauzy

General Counsel

Department of Information Resources

Effective date: September 16, 2008

Proposal publication date: June 6, 2008

For further information, please call: (512) 475-4700



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