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(a)Birth certificates. (1)The state registrar, local registrar, or county clerk shall issue only two types of certified copies: (A)a full reproduction of the legal portion of the original record as filed in their office with any addendum(s); or (B)an abstract of birth facts, taken from the original record. Probate records and delayed records which may not be abstracted. An abstract shall be issued in one of four styles: (i)a standard certified abstract; (ii)a wallet-sized certified abstract; (iii)a typewritten certified abstract prepared in accordance with Health and Safety Code, §192.005 or §192.011, or when the condition of the original record does not permit full reproduction; or (iv)an heirloom style certified abstract which may only be issued by the State Registrar. (2)Each certified copy of a record, or abstract of birth facts, shall be issued over the signature or facsimile thereof of the officer to whom the record is entrusted, and shall bear the seal of their office, and a statement of certification: (A)either as a part of the custodian's files; or (B)as authorized to be issued from the state registrar's file. (3)All certified copies of birth records shall include the following information, if known: (A)state or local file number; (B)given name(s); (C)surname; (D)date of birth; (E)state, and city or county of birth; (F)sex; (G)father's name; (H)mother's maiden name; (I)date of filing; (J)date certified copy issued; (K)certification statement; (L)signature or facsimile signature of the custodian; and (M)the seal of their office. (b)Death certificates. (1)The state registrar, local registrar, or county clerk shall issue only two types of certified copies: (A)a full reproduction of the original record and any addenda as filed in their office; or (B)a certified abstract of death facts, taken from the original record. (2)All certified copies of death records shall include: (A)state or local file number; (B)given name(s); (C)surname: (D)date of death; (E)date of birth; (F)state, city or county of death; (G)sex; (H)date of filing; (I)date certified copy issued; (J)certification statement; (K)signature or facsimile signature of the custodian; and (L)the seal of their office. (c)Security features. No certified copy or abstract shall be issued unless the issuing office provides security features in the paper used for issuance. Each sheet or document shall be made on paper which contains as a minimum the following features: (1)consecutive numbers; (2)background security features; (3)a copy void pantograph; (4)an engraved border; (5)microline printing or security thread; (6)sensitized security paper; (7)prismatic printing; (8)erasable fluorescent printing; (9)non-optical brighteners; and (10)complex colors. (d)Other permitted security features. Other security features such as, but not limited to the following, may also be incorporated in the paper used: (1)intaglio printing; (2)security laminate; (3)latent image; (4)security thread; or (5)watermark. (e)Record retention. A record of the date issued, document number, name and address and form of identification to whom issued shall be made and maintained for a period of three years from the date issued. The application form, with the document number inserted, used to apply for a record will fulfill this requirement.
This agency hereby certifies that the
adoption has been reviewed
by legal counsel and found to be a valid exercise of the agency's legal authority.
Filed
with the Office of the Secretary of State on June 13, 2003
TRD-200303601 Susan K. Steeg
General Counsel
Texas Department of Health
Effective date: July 3, 2003
Proposal publication date: January 31, 2003
For further information, please call: (512) 458-7236
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