| end of the certification period. The curatorial facility must
wait two years before reapplying for certification, at which time
it will be certified only if it has addressed all prior deficiency
and disabling factors.
(E) Provisional status.
(i) If the Commission determines that the curatorial
facility does not meet all of the qualifications for certification,
but should be granted provisional status, the curatorial facility
must submit a plan and schedule for correcting the factors to the
Commission within 90 days of the approval of provisional status. The
Commission shall consider the plan and schedule and either approve
it or return it to the curatorial facility with suggested revisions.
The curatorial facility shall resubmit the plan and schedule until
approved by the Commission. If such factors are addressed and appropriate
evidence of such measures is presented to the Commission, the Commission
may grant certification to the curatorial facility at the next succeeding
quarterly meeting of the Commission.
(ii) A curatorial facility that is granted provisional
status shall be considered as a certified curatorial facility unless
it subsequently fails to address the disabling and deficiency factors
within the time allotted, at which time the Commission may vote to
deny certification.
(iii) Provisional status shall initially be granted
for a period of three years. The period may be extended for up to
three one-year increments by the Commission if the curatorial facility
is determined to be making progress in remedying the disabling and
deficiency factors. Provisional status may not be extended beyond
the six-year limit. Each extension will require justification and
a vote of the Commission.
(F) Except as provided by this subchapter, a curatorial
facility that is denied certification by the Commission may not reapply
for certification within one year of the denial of its application.
(c) Appeal.
(1) If the executive director has determined that the
review of an application for certification of a curatorial facility
should be terminated prior to field review, the curatorial facility
may appeal that decision to the Commission by requesting in writing
a review of the decision at the next succeeding quarterly Commission
meeting, provided that such request must be received not less than
30 days prior to the meeting. The curatorial facility and the executive
director may submit arguments in writing to the Commission concerning
the appeal.
(2) If the executive director and/or staff recommend
against certification of a curatorial facility, the facility may respond
in writing to such recommendation. If the curatorial facility determines
that it needs additional time to respond to the staff and/or executive
director's recommendation, it may request that the consideration of
the certification be delayed until the next succeeding quarterly meeting,
and shall submit its response not less than 30 days prior to the next
succeeding quarterly meeting. Only one such delay in the consideration
of certification shall be granted, except on vote of the Commission.
(3) The staff or the executive director may comment
on any response of the curatorial facility.
(4) Except as may otherwise be provided by law, the
decision of the Commission on certification of a curatorial facility
is final.
(d) Criteria for Certification. Each applicant for
certification must meet the following criteria to be certified.
(1) The Commission shall develop and adopt objective
criteria for the evaluation of curatorial facilities.
(2) The criteria shall be in writing and shall be made
available to any person requesting them.
(3) The evaluation shall focus on the care and management
of all state-associated held-in-trust collections present at the facility.
(4) The following certification criteria will be used
to evaluate curatorial facilities:
(A) Governance.
(i) specific mission statement;
(ii) institutional organization document; and
(iii) evidence of not-for-profit status.
(B) Clear Fiscal Plan.
(C) Policy. Written, integrated collections management
policy addressing:
(i) acquisitions;
(ii) scope of collections;
(iii) legal title;
(iv) held-in-trust agreements;
(v) contract of gift;
(vi) accessioning;
(vii) deaccessioning and disposal of collections or
collection items;
(viii) cataloging;
(ix) loans;
(x) destructive loans of held-in-trust collections;
(xi) inventory;
(xii) adequate and appropriate insurance;
(xiii) appraisals;
(xiv) access to collections;
(xv) record keeping;
(xvi) collections care;
(xvii) conservation;
(xviii) emergency preparedness;
(xix) integrated pest management; and
(xx) security.
(D) Procedures. Written, integrated collections management
procedures addressing:
(i) acquisitions;
(ii) held-in-trust agreement;
(iii) accessioning;
(iv) deaccessioning and disposal of collections or
collection items;
(v) cataloging;
(vi) loans;
(vii) destructive loans of held-in-trust collections;
(viii) inventory;
(ix) insurance;
(x) access to collections;
(xi) record keeping;
(xii) collections care;
(xiii) conservation;
(xiv) emergency preparedness;
(xv) integrated pest management; and
(xvi) security.
(E) Physical Facilities.
(i) sound, appropriate structure;
(ii) adequate and appropriate insurance;
(iii) security system;
(iv) fire prevention, detection, and suppression programs;
and
(v) environmental controls (temperature, relative humidity,
air particulates).
(F) Staff.
(i) written code of ethics;
(ii) written job descriptions;
(iii) minimum one full-time staff member trained in
collections care; and
(iv) support for staff training programs in collections
care and memberships to museum-related organizations.
(G) Visiting scholars and researchers.
(i) written policy concerning access to collections;
and
(ii) written procedures concerning security, access,
and handling of collections.
(H) Records management.
(i) functional accession, catalog, inventory, and photo
documentation system;
(ii) updated and current list of held-in-trust state-associated
collections; and
(iii) baseline inventory of each held-in-trust state-associated
collection.
(I) Collections care.
(i) housing;
(I) appropriate housing units with adequate and appropriate
space; and
(II) accessible and organized collections.
(ii) packaging;
(I) appropriate materials;
(II) appropriate object spacing; and
(III) appropriate organization of collections.
(e) Application of criteria. In making the determination
of certification status, all of the above criteria are considered.
In particular, at the Application stage, the curatorial facility must
fit the definition; have a mission statement, a statement of purpose,
and a scope-of-collections statement; and have a written integrated
collections management policy. If the curatorial facility does not
meet these three basic criteria, then certification is denied and
the process goes no further. At the Commission level, disabling factors
could prevent certification. Deficiency factors could result in provisional
status or denial. Where appropriate, the criteria for evaluation for
curatorial facilities to be developed by the commission will contain
objective standards against which disabling and deficiency factors
are measured.
(1) Disabling factors are the absence of any of the
following:
(A) written procedures and plans;
(B) written held-in-trust agreements for state-associated
collections;
(C) list of held-in-trust state-associated collections;
Cont'd... |
