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TITLE 1ADMINISTRATION
PART 15TEXAS HEALTH AND HUMAN SERVICES COMMISSION
CHAPTER 376REFUGEE SOCIAL SERVICES
SUBCHAPTER BCONTRACTOR REQUIREMENTS
RULE §376.209What accounting requirements must the contractor meet?

Each contractor must:

  (1) maintain an accounting system that records revenues and expenditures using generally accepted accounting principles as recognized by the American Institute of Certified Public Accountants;

  (2) follow Texas Department of Human Services (DHS) financial management policies and procedures for maintaining fiscal records, including:

    (A) maintain a chart of accounts that includes all accounts using an assigned number;

    (B) maintain a general ledger;

    (C) maintain supporting documentation of expenses, including but not limited to:

      (i) receipts or vouchers for incoming cash;

      (ii) bank statements;

      (iii) canceled checks (if provided by bank);

      (iv) deposit slips;

      (v) approved invoices;

      (vi) receipts or vouchers for purchases;

      (vii) leases;

      (viii) contracts;

      (ix) time sheets;

      (x) inventory;

      (xi) written cost allocation methodology; and

      (xii) cost allocation worksheets; and

    (D) identify all funding sources and expenditures by separate fund type.

Source Note: The provisions of this §376.209 adopted to be effective October 28, 2002, 27 TexReg 10044; transferred effective October 1, 2003, as published in the Texas Register July 2, 2004, 29 TexReg 6359

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