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RULE §6.92Definitions

The following words, terms, acronyms, and concepts when used in this subchapter, shall have the following meanings, unless the context clearly indicates otherwise. Terms defined in Texas Government Code §441.180 shall have the meaning assigned by statute.

  (1) Archival state record--Archival state record has the meaning as defined in Texas Government Code §441.180(2).

  (2) ARIS--Archives and Information Services division of the commission.

  (3) Digital Rights Management--Various access control technologies that are used to restrict usage or access of proprietary hardware, software, or copyrighted works by controlling the use, modification and distribution of records, as well as systems within devices that enforce these policies.

  (4) Electronic state record--Information that meets the definition of a state record in the Texas Government Code §441.031 and §441.180, and is maintained in electronic format for computer processing, including the product of computer processing of the information. Any state record may be created or stored electronically in accordance with standards and procedures adopted as administrative rules of the commission as authorized by Texas Government Code §441.189.

  (5) Essential state record--See Vital state record.

  (6) Final disposition--Final processing of state records by either destruction or archival preservation by the commission, by a state agency, or by an alternate archival institution as permitted by Texas Government Code Chapter 441, Subchapter L and 13 TAC §6.1(10).

  (7) Information systems--The combination of information, technology, processes, and people brought together to support a given business objective .

  (8) Institution of higher education--SEE State agency.

  (9) Metadata--Data that summarizes basic information about a record, and which can facilitate tracking, locating, verifying authenticity, or working with specific records or data. Examples include but are not limited to author, date created, date modified, file extension, and file size.

  (10) Migration--In a computer environment, the act of moving data or records in electronic form from one hardware or software system or configuration to another so that they may continue to be understandable and usable for as long as they are needed.

  (11) Records management program--The program of a state agency undertaken on a continuing and active basis (i.e. not a project) to apply management techniques to the creation, use, maintenance, retention, preservation, and destruction of state records as required by Texas Government Code §441.183.

  (12) Records series--A group of identical or related records that are normally used and/or filed together, and that permit evaluation as a group for retention scheduling purposes as defined in 13 TAC §6.1(13).

  (13) State agency--State agency has the meaning as defined in Texas Government Code §441.180(9).

  (14) Structured data--Data that resides in fixed fields within a record or file. Relational databases and spreadsheets are examples of structured data.

  (15) Vital state record--Vital state record has the meaning as defined in Texas Government Code §441.180(13).

Source Note: The provisions of this §6.92 adopted to be effective August 31, 2017, 42 TexReg 4285

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