| (a) Recommendations and assistance. An agency may request
recommendations and assistance from CAT regarding contract management
and termination.
(b) Additional monitoring - training requirement. An
agency that is reported by the State Auditor's Office as requiring
additional monitoring during contract management and termination shall
ensure that each of its contract managers has received additional
training specified by and provided by the comptroller before December
31st of the year it is reported, or before another date agreed between
the agency and the comptroller.
(c) Additional monitoring - submission of procedures.
An agency that is reported by the State Auditor's Office as requiring
additional monitoring during contract management and termination shall
submit to CAT before November 30th of the year it is reported, or
before another date agreed between the agency and the comptroller:
(1) the procedure by which it will identify each contract
that requires enhanced contract or performance monitoring; and
(2) its handbook of policies and practices for contract
management and termination.
(d) Additional Monitoring - Closeout Report. An agency
that is currently reported by the State Auditor's Office as requiring
additional monitoring during contract management and termination shall,
within 30 days of the closeout of a contract it has identified as
one that requires enhanced contract or performance monitoring, place
the following information in the contract file, and provide it to
the State Auditor, the comptroller, or CAT upon request:
(1) each of its performance expectations for the contract;
(2) the performance indicators it monitored during
the contract;
(3) the methods it used to monitor performance indicators;
(4) whether the contractor met its performance expectations;
(5) a summary of corrective action plans and corrective
actions taken by the contractor;
(6) any liquidated damages assessed or collected from
the contractor; and
(7) a summary of lessons learned during management
of the contract that the agency will apply to future procurements.
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