| (a) State agencies are required to deposit or make
accessible copies of all state publications that have not been exempted
from the State Publications Depository Program in §3.6 of this
title (relating to Special Exemptions) or under §3.7 of this
title (relating to State Publications Contact Person).
(b) State agencies are required to display the date
that each state publication is produced or distributed in a visible
location at or near the beginning of the publication.
(c) When a state publication is distributed to the
public in multiple formats, state agencies are required to provide
access to or copies of that publication to the commission in all formats
in which the publication is publicly distributed. State agencies are
not required to provide copies to the commission of publications on
electronic external storage devices if the state publications are
made available by an Internet connection.
(d) When a state publication changes frequently, as
in the case of an Internet publication that announces time-dependent
information, state agencies are required to determine whether the
alteration in the publication represents a substantive change or a
transitory or inconsequential change. If the modification is a substantive
change, the original version and the new version must be treated as
separate publications and managed in accordance with §3.3 of
this chapter (relating to Standard Deposit and Reporting Requirements
for State Publications in All Formats ). If the modification is a
transitory or inconsequential change, or if the modification is due
only to changes to information that is exempt under §3.6 of this
chapter (relating to Special Exemptions), the two versions are not
deemed to be separate publications.
(e) Records retention. State agencies are reminded
that compliance with this chapter does not constitute compliance with
records retention rules for state government records. See Texas State
Records Retention Schedule (second edition or subsequent edition as
applicable) and §§6.1 - 6.10 of this title for complete
information about records retention requirements.
(f) Archival publications. For those publications defined
as archival (see §6.1 of this title), one copy must be submitted
to the Texas State Archives in accordance with §§6.91 -
6.99 of this title.
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